Leadership Conversations
How To Define The Standards of Your Services
Published
7 years agoon
Every organization exists in order to serve people. Its goodwill and image are dependent upon the standards of its ser¬vices. Its long-term success or failure is also influenced by the quality of its ser¬vices. Consequently, most organizations strive to provide a good standard of ser¬vice. Some, however, do not clearly define the detailed standards. The result is that they have some vague notions about what they seek to achieve. Some aspects of this subject are set out in this article.
STANDARDS NEEDED FOR EVERY ACTIVITY
Depending on the nature of the opera¬tions, every organization has to provide services in various ways. For every activ¬ity, again, there are several stages of deal¬ing with people. A service is rendered at each stage of every aspect of its work. Thus, a standard of service needs to be established for every activity and its vari¬ous stages or aspects.
The exact details of the aspects or stages and types of services will differ from one organization to another. All organizations, e.g. hotels, retailers, insur¬ance companies, banks, courts, post offices, professional bodies, practicing professionals, and so on must define the standards for each stage of their various services or activities.
DIMENSIONS OF SERVICE
For each aspect of the working of an organization, several matters or dimen¬sions need to be considered with a view to setting the standards of service. These may include the following:
Range of Services Provided
* Do you provide services for all aspects of work or products for which people need your services, e.g. do you repair all that you sell?
* Do you have other unrelated services as a part of your range or on your premises or in the vicinity, e.g. shoe repair, bakery, telephone booth, bank office, stock broker, and so on.
Times when provided
* What are your working hours?
* Do you open on holidays?
* Are these hours convenient for the people?
Location
* Are your locations convenient to people?
* How far do they have to travel to access your service?
Frequency
* What is the frequency of the service (e.g. bus, airline)?
Price
* What is the price of each service?
* How does the price compare with others nationally and internationally?
Time Taken
* How long it takes to provide each service (to answer a telephone call, to check in a customer in a hotel)?
* What are the arrangements to cope with the peak hour rush, e.g. in a bank or a supermarket or a hotel?
Physical Facilities
* How do the facilities look?
* Are they appropriate for the purpose?
* Are the facilities functionally efficient, well organized and clean?
* Do the customers find them adequate and comfortable.
Procedures
* Are the procedures simple?
* Are the forms easy to fill in?
* Is help available to comply with procedures?
* Are there too many stages of dealing with a matter or for approval?
Complaints
* Are there clear procedures to deal with complaints?
* How long does it take to deal with complaints of various types?
Communication
* Are all aspects of services communicated to all concerned?
* How effective and frequent are the communications?
Treatment of People
* How are people greeted and treated?
* Are they treated differently when they come up with complaints?
* Is the treatment the same for all customers – big or small?
* Is your staff courteous?
* Are managers easily accessible to service to people?
Monitoring
* Are systems in place to monitor the various aspects, review them and take appropriate action?
Comparisons
* How do your standards of service compare with those of others – nationally and internationally?
Responsiveness
* Is customer feedback obtained on a continuous basis?
* Are the standards of service continuously updated in response to customer reaction or needs?
* Do you innovate ways to serve people better?
The above are some of the dimen¬sions of service that each organization must consider. The importance or empha¬sis on each dimension will differ accord¬ing to the nature of the organization, oper¬ating environment, resources available, problems, management priorities, etc. In each case, however, there is a need for clear and conscious decisions and communications about the standards of service to all concerned.
STRENGTH DETERMINED BY WEAKEST LINK
The image of service of any organization can be spoilt by one single instance of delay, confusion, lack of courtesy or the like. Hence, it is important to remember that the strength of the service image of any organization is determined by its weakest link. That is why it is vital that standards of service are implemented for every stage of every activity and for all dimensions of service.
People are constantly judging all aspects of service for every activity of an organization. And people are the best judge. Hence, it is necessary to obtain feedback from the people on a continuous basis and make necessary changes in response to customer needs or reactions or at least explain to them the reasons why certain services cannot be rendered.
ADVANTAGES
There are several advantages of clear¬ly defining and implementing appropriate standards of service for every aspect of an organization.
Standards of service provided a basis for:
• Making appropriate policies, organization structure and training schemes (including cross-training and staff reallocation during rush hours).
• Allocating appropriate resources in terms of staff, budget, physical facilities and equipment.
• Selecting employees who share values and standards and are prepared to meet the standards.
• Inculcating the necessary values amongst employees.
• Comparing standards with those of others so as to keep the competitive edge.
• Improving the depth of understanding of the managers about their organization and customers leading to improvement in the quality of management.
• Improving employee efficiency by giving them appropriate training, targets of performance to strive for and constantly improve.
• Motivating employees to improve their performance.
• Conducting proper performance appraisal of employees.
• Rewarding and reprimanding employees.
• Improving the organization’s image.
• Developing an appropriate organization culture.
Thus, standards of service can be very helpful in improving the efficiency of an organization and its image amongst its employees and the public. They can also help in improving national productivity and quality of life of people.
EXAMPLES
Some examples of the various aspects of service in specific types of organizations can clarify the above concepts. Some examples of service for two types of businesses are given below. Similar ones should be developed by every organization.
UTILITIES
These include water, electricity, and telephone companies or corporations. Various dimensions of service, i.e. loca¬tion, time taken, frequency, price, physical facilities, procedures, complaints, cus-tomer responsiveness, comparisons with other utilities (or even other organizations) nationally an internationally in respect of :
o Opening accounts o Concessions to people in distress
o Closing accounts o Treatment of dishonoured cheques
o Getting statements o Information made available to the public
o Reconnections o Telephone calls
o Disconnections o Making refunds
o Copy statements o Parking facilities
o Correction of mistakes o Public access to managers
o Investigation of wrong charges
o Enquiry about any matter
o Replies to letters
o Dealing with complaints
o Bills
o Public education as to the use of the services
o Charges for each service compared with similar services rendered by others.
For these and other areas of activity, each utility company management should consider the various dimensions of service and define its short and long term stan¬dards of service. The standards can pro-, vide a good basis for various other plans and arrangements of the organization. For example, for bills, standards need to be defined as to the frequency of billing, dis¬patch of bills, lead time for payment, deal¬ing with cases where bills are incorrect or are delayed in mail or where they never reach the customers, people in financial distress, locations where payments can be made, days and hours when payments can be made, time taken for payment of bills, action on arrears according to amount due and period for which they are due, and so on. A careful analysis of these will enable management to put in place appropriate facilities, organization, procedures, etc.
RETAILING BUSINESS
The various dimensions of service should be considered in respect of each activity. Some of the activities are:
o Adequacy of range of products and services
o Layout facilitating selection of items
o Cleanliness
o Branches at locations convenient to customers
o Unique items sold
o Help available to find items
o Adequacy of checking out arrangements
o Parking facilities
o Rush hour arrangements
o Days and hours of opening
o Holiday opening hours
o Treatment of damaged or obsolete products
o Prices of products and services
o Discounts on bulk purchases
o Return of items by customers
o Quality of products carried and services rendered
o Ancillary services provided on its premises or in its vicinity
o Frequency, range and the amount of discount on spe¬cials
o Treatment of customers
o After sales services
o Home delivery service
A review of each dimension of service for each of these and other matters can be very helpful in improving the quality of ser¬vices rendered by retailing organizations. This can make a differ¬ence in their degree of success. One of the most successful supermarkets in the world has grown on the basis of quality of service. Guess which one!
The above are just some examples for types of organizations. Similar ones can be developed for all types of organizations including airlines, bus companies, schools, hospitals, hotels, banks, insurance companies, professional organizations, clubs, educational and training organizations, tax offices, cus¬toms, and so on.
CONCLUSION
People expect good quality service from every organization. Only by providing it can an organization project a good image and grow. The service, however, has to cover all the various activities. Further, all dimensions of service have to be covered. It is not enough to cover only some of them. People do not, for example, expect quick service rudely provided at a high price. They do not even expect a low price service provided by arro¬gant staff. They judge the quality of service by its weakest link.
Defining and implementing standards of service can provide several advantages to an organization and the community. Many success stories in the world are the result of good service. Wal Mart (USA) Supermarket is one such example. When some hotels in Hong Kong send Rolls Royces to pick up customers from the airports and then present them with flowers and fruits in the room, they are not just throwing money away. They are building a reputation and attracting business. No wonder they feature high in the world’s ranking of hotels.
Are you now ready to define and implement the standards of service for your organization? How would they compare with others?
Sushil K. Jain FCCA, FCIS, FCMA
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Leadership Conversations
The Global Economy – The Economies In Which Businessuite Top 100 Companies Operated
Published
3 weeks agoon
December 7, 2024The Labour Force Is Growing Less Than Before, And This Will Weaken One Essential Engine For Growth.
Welcome to this press briefing. We have just released, and it is on the internet, our Annual Regional Economic Outlook for the Western Hemisphere. This is a bit like the WEO, but for the region. And here we have two important messages, two key messages.
Need To Rebalance Macroeconomic Policies In The Region
The first one is that there is a need to rebalance macroeconomic policies in the region. And the second one is the urgency to press on with structural reforms to boost potential output growth. And I will explain this. The monetary policy part of the first message, the rebalancing applies to several of the flexible exchange rate and inflation targeting countries in the region with different degrees of intensity. The second message, the urgency to deepen reforms for growth, really applies to almost all economies in the region.
Over the last few years, the region has successfully weathered a series of major shocks in the world economy. They showed resilience and they have adopted really macroeconomic policies in most countries that are at the top of the frontier of what we know. And so far, largely the region has stayed in the sidelines, on the sidelines of global geopolitical tensions.
Now growth in the region is moderating as most economies are operating back near their potential. What is concerning, however, growth in most countries is expected to return to its low historical average and this will not help with the region’s macroeconomic, fiscal and social challenges.
Overall, we expect growth in Latin America and the Caribbean — if we exclude Argentina, which has an important rebound next year, and Venezuela with its own dynamics — growth will moderate from 2.6 in 2023 to 2.2 in 2025, going through 2.6 also this year, 2024. So, we’re going back to the lower part of the 2 percent around these baseline projections. We see the risks to near-term growth tilted to the downside, partly reflecting global risks, including importantly the persistent geopolitical tensions.
Turning to inflation, in line with global trends and also reflecting the effect of tight policies, inflation has fallen markedly since the peak of mid-2022, and it is near the target in most countries. However, it is not a target almost everywhere.
In the region, I would say that the last mile of this inflation has been rather long. We expect to continue to see easing of monetary policy, but gradually on account of sticky services and inflation expectations not being perfectly re-anchored and also because inflation risks are generally tilted to the upside, reflecting basically commodity price volatility — the factors that I mentioned before of geopolitical risks and also new risks of fiscal slippages.
So, with the output gap and inflation gap mostly closed, what should policymakers do?
We think that they need to focus on rebuilding policy space and working on boosting potential growth – the messages I mentioned at the beginning. This means rebalancing the policy mix and pushing forward with structural reforms.
Let me elaborate a bit more on the policy mix. The current combination of macro policies is generally not everywhere, but generally tilted toward tight monetary policy while fiscal policy remains loose. Although the earlier tightening of monetary policy by the region’s central banks was essential to bring inflation down, inflation is now close to target while monetary policy rates remain elevated in many countries. At the same time, however, public debt levels are high and will continue raising if we do not have fiscal consolidation.
So, at this juncture it is necessary to rebalance policies, starting with strengthening public finances. Most countries have quite ambitious fiscal consolidation plans, but their implementation –so from plans to reality — has been in such a way that they have been pushed back. It is crucial in the region that these plans proceed without further delays to rebuild the buffers while protecting priority public spending, investment, and social spending. Strengthening the current fiscal rules is also important so they can deliver these consolidation objectives.
A timely implementation of this fiscal consolidation is critical not only for fiscal sustainability, but also for supporting the normalization of monetary policy and the credibility of the frameworks more broadly. With fiscal policy moving in the right direction, most central banks will be well placed to proceed with the monetary policy easing that we expect, while remaining on guard, of course, against risks of re-emerging price pressures.
The Urgency To Press On With Structural Reforms To Boost Potential Output Growth.
Let me now speak about the second point, that is the need to press with structural reforms and I will go from need to urgency. As mentioned before, medium-term growth is expected to remain subdued, reflecting longstanding unresolved challenges which include low investment and especially low productivity growth.
Also, the region is suffering shifting demographics that will slow growth further. The labour force is growing less than before, and this will weaken one essential engine for growth. The impediments for growth are many and country specific, some are more common, and that reality is confronted with an ongoing reform agenda that is thin in many countries. This could lead to a vicious cycle of low growth, social discontent and populist policies. So greater efforts to advance with structural reforms are needed to boost potential growth and raise living standards.
We see that strengthening governance is a priority that cuts across all areas of growth. This includes, for example, reinforcing the rule of law, improving government effectiveness, and, importantly, tackling crime more efficiently. Improving the business environment and public investment is also needed to increase overall investment. While reducing informality and making labour markets more attuned to more productivity gains is important. This part of the labour market is also really important for women labour force participation, because this is one of the sources to offset the demographic headwinds.
Positioning The Region To Fully Harness The Benefits Of The Global Green Transition And New Technological Advances.
These reforms will also be essential in positioning the region to fully harness the benefits of the global green transition and new technological advances. It is disappointing that until now mining investment, for example, in the region has not picked up despite the new opportunities for green minerals. This suggests, and I quote here, “we can do better,” as the IMF Managing Director stressed in her initial annual meeting speech, that also applies to our region.
From our side, through policy advice, capacity development, and financial support, we are ready to continue engaging, supporting countries in their efforts to strengthen their macroeconomic frameworks and increase economic resilience and growth opportunities.
Rodrigo Valdes, Director, Western Hemisphere Department (WHD), IMF
Presentation made at a press briefing for the Regional Economic Outlook for the Western Hemisphere.
Businessuite News24
Transforming Vision Statements: Choosing the Right Vision for the Right Time
It’s not that you lack vision yourself—after all, your success is built on envisioning possibilities and pursuing them. But translating that personal energy into an organizational vision that resonates with others is a different challenge altogether. Should you simply rewrite the vision statement, or is there a better way to achieve meaningful impact?
Published
4 weeks agoon
November 29, 2024As a leader, you recognize the importance of inspiring your team with a compelling vision. Yet, you may find that your company’s vision statement, despite its lofty aspirations, fails to inspire meaningful change. How can you craft and communicate a future that genuinely motivates your team to take action?
The Challenge of an Inherited Vision Statement
Imagine you’re a newly promoted CEO. Among the many responsibilities you’ve inherited is a vision statement. While it might look passable on paper, it has yet to inspire you, let alone your team, to embrace new behaviors or think differently.
It’s not that you lack vision yourself—after all, your success is built on envisioning possibilities and pursuing them. But translating that personal energy into an organizational vision that resonates with others is a different challenge altogether. Should you simply rewrite the vision statement, or is there a better way to achieve meaningful impact?
Here’s a fresh approach to this age-old leadership dilemma.
Understanding How Vision Truly Works
A powerful vision fundamentally transforms how we experience the present. Think about the difference between a Friday afternoon in the office and a Sunday afternoon. The former often feels better—not because of the immediate circumstances but because of our anticipation of the weekend. This sense of future anticipation changes how we perceive the present moment.
That’s the kind of shift you want to inspire in your stakeholders. You want them to feel energized by the future you’re describing, just as you are. The hallmark of success is when individuals take initiative, make sacrifices, and go beyond their job descriptions—not because they’re told to, but because they’re inspired to.
But here’s the hard truth: a traditional vision statement alone cannot deliver this kind of transformative impact.
Rethinking Vision: Introducing the Three Levels
Most organizations begin with what can be termed a “Level 1 Vision”: a concise, polished statement, often a few sentences or paragraphs, that attempts to summarize the future. However, these statements are frequently vague, generic, and uninspiring. They might sound nice but leave people either indifferent or skeptical. Some may even feel the statement describes what the organization has already achieved, rendering it irrelevant.
A better approach is to think of the Level 1 Vision as just the “headline” of a more detailed vision framework. Here’s how to expand it.
Building a Level 2 Vision
To create a meaningful vision at this level, gather your leadership team for an offsite retreat and focus on a specific long-term horizon—typically 15 to 30 years in the future. Work together to describe a vivid picture of what success looks like at that time. This Level 2 Vision goes beyond a brief statement; it provides several pages of detail, potentially including visuals, videos, or other media to bring the future to life.
The key here is collaboration. By involving your leadership team, you not only create a shared sense of ownership but also tap into a wider pool of creativity and ambition. A well-crafted Level 2 Vision should reflect the aspirations of your entire C-suite, energizing everyone involved.
However, many organizations stop at this stage. While the Level 2 Vision is more compelling than a simple statement, it often becomes an overwhelming list of aspirations. Without prioritization (and reduction), it risks becoming unrealistic, leading to cynicism rather than inspiration. Some employees may even dismiss it as “the CEO’s wish list.”
To avoid this pitfall, you must take the next step.
Evolving to a Level 3 Vision
The “Level 3 Vision” transforms lofty aspirations into a credible, actionable plan. This involves narrowing down the vision to a focused set of achievable targets supported by a strategic roadmap.
This process requires tough conversations. Your leadership team will need to negotiate priorities, confront trade-offs, and align on a clear path forward. Engaging a skilled facilitator can help ensure these discussions are productive and lead to consensus.
The outcome is a vision that stands apart from your competitors. A Level 3 Vision includes:
– Specific, measurable results: Clearly defined goals with tangible metrics.
– Milestones: Key achievements along the journey to the ultimate vision.
– A strategic pathway: A roadmap showing how to get from the present to the desired future.
– Team alignment: Full buy-in from your leadership team, ensuring commitment to execution.
With this, your vision evolves from an abstract dream into a realistic plan that inspires action.
Communicating Across the Three Levels
Once your Level 3 Vision is established, it’s crucial to communicate it effectively. Each level of vision—Level 1, Level 2, and Level 3—has a role to play depending on your audience and context.
For example, a Level 1 Vision offers a concise, memorable summary. Think of Vision 2030 Jamaica’s tagline: “…the place of choice to live, work, raise families and do business.” It’s short, evocative, and easy to recall.
A Level 2 Vision, on the other hand, provides more depth. Vision 2030 Jamaica expands on its tagline with four National Goals and 15 Outcomes, offering stakeholders a richer understanding of the country’s aspirations.
Finally, a Level 3 Vision delivers the detailed roadmap necessary to ensure credibility and guide execution.
By mastering these three levels, you can tailor your communication to inspire stakeholders while maintaining clarity and focus. Avoid the mistake of using the wrong level for the audience or situation, which can lead to confusion or disengagement.
Conclusion
Transforming vision statements into actionable, inspiring frameworks requires more than polished language. By embracing a three-level approach, you can align your team, inspire stakeholders, and chart a credible path to the future. Choose the right level of vision for the right moment, and you’ll not only communicate your aspirations—you’ll make them a reality.
Intrigued? Interested in more? Visit the JumpLeap Long-Term Strategy Podcast and Newsletter.
Francis Wade
Jump Long-Term Newsletter and Podcast
http://blog.fwconsulting.com, http://fwconsulting.com
Businessuite News24
Why the Customer Is Not Always Right: My Leadership Perspective on Saying ‘No’
Published
1 month agoon
November 23, 2024As a supply chain professional and strategic leader, I’ve spent years navigating the complex interplay between customer satisfaction, operational efficiency, and business profitability. One of the most important lessons I’ve learned is that the mantra “The customer is always right” can be a double-edged sword. While it emphasizes the value of customer-centricity, if applied indiscriminately, it can lead businesses into a cycle of inefficiency, overextension, and unsustainable practices.
In the supply chain industry, where precision, cost control, and resource optimization are paramount, saying “yes” to every request is not always feasible—or wise. Strategic leadership requires the courage to say “no” when necessary, not as a rejection but as a commitment to long-term growth, team empowerment, and operational excellence. Here’s why saying “no” is essential in supply chain management and how to recognize the right moments to do so.
The Hidden Costs of Saying “Yes”
In supply chain operations, every decision has a ripple effect. Saying “yes” to misaligned requests or the wrong customers can significantly impact your team, your margins, and your ability to deliver. I’ve seen firsthand how overcommitting to unrealistic timelines, excessive customization, or low-margin projects leads to inefficiencies and burnout.
One of the clearest examples comes from taking on customers whose demands exceed their value. These high-maintenance clients often require disproportionate attention, frequent changes, or premium service without paying for it. The result? Increased cost-to-serve, strained resources, and lower profitability. Worse, these customers are typically less loyal, leaving when a competitor offers a slightly better deal.
Overpromising is another common trap. I’ve worked in scenarios where teams committed to deadlines or capabilities that were not operationally feasible in an effort to secure a deal. The result wasn’t just missed targets—it was damaged trust and strained relationships with both customers and internal stakeholders. I quickly realized that when you say “yes” to everything, you inevitably say “no” to quality, focus, and sustainability.
The Strategic Value of Saying “No”
Saying “no” strategically has transformed how I lead and operate in the supply chain industry. By focusing on aligned opportunities, I’ve seen how businesses can reduce customer acquisition costs, improve retention, and enhance team morale. Instead of chasing every opportunity, we should double down on building relationships with customers who value our expertise and share our vision.
This focus will also strengthen your brand. Customers respect partners who prioritize quality, transparency, and integrity over short-term gains. Saying “no” sends a powerful message: that you’re committed to delivering value and maintaining high standards.
When to Say “No”
As a strategic leader, the ability to say “no” starts with recognizing when a request, customer, or opportunity isn’t aligned with your organization’s goals or strengths. Here are the key signs I’ve used to guide these decisions:
1. Misalignment With Core Competencies
Every organization has areas where it excels and areas where it doesn’t. In supply chain, this could mean expertise in temperature-controlled logistics, last-mile delivery, or reverse logistics. If a customer’s request falls outside these capabilities, the risk of failure increases significantly. Saying “no” in these cases ensures your team remains focused on what they do best.
2. Unsustainable Cost-to-Serve
I’ve seen how taking on low-margin customers or high-maintenance accounts can drain resources. When the cost-to-serve exceeds the revenue or strategic value a customer brings, it’s time to reconsider. Saying “yes” to these customers only creates inefficiencies that ripple across the supply chain.
3. Overburdening the Team
In supply chain operations, morale and capacity are critical. If a request would stretch your team beyond their limits, it’s not worth pursuing. Protecting your team from burnout is as important as protecting your bottom line.
4. Jeopardizing Service to Loyal Customers
One hard lesson I learned was that prioritizing demanding or misaligned customers often comes at the expense of loyal, high-value clients. Saying “no” in these instances is about protecting the relationships that matter most.
5. Conflicts With Company Values
In supply chain management, integrity and compliance are non-negotiable. Whether it’s maintaining ethical sourcing, adhering to safety standards, or delivering on promises, I’ve found that saying “no” to anything that compromises these principles is essential for long-term success.
How to Say “No” Strategically
Saying “no” isn’t just about drawing a line; it’s about doing so in a way that maintains trust and professionalism. As a supply chain leader, I’ve developed approaches to declining requests while preserving relationships:
1. Start With Empathy
Acknowledging the customer’s perspective is crucial. For example, I might say, “I understand how important this is to your operations, and I appreciate that you’ve brought this to us.” This approach shows that you’re listening and care about their needs.
2. Be Honest and Transparent
Customers value integrity. If I know we can’t deliver to the standard they expect, I explain why. For instance: “This timeline doesn’t align with our current capacity, and we want to ensure we deliver the quality you deserve.”
3. Offer Alternatives
Declining a request doesn’t mean leaving the customer without options. I’ve found success in providing recommendations, whether it’s extending a timeline, suggesting a partner, or offering a modified solution.
4. Use Positive Language
Framing a “no” positively is a subtle but effective way to maintain goodwill. Instead of saying, “We can’t do this,” I might say, “We can support you in a way that aligns with our strengths, ensuring the best outcome.”
5. Reinforce Commitment
Even after declining a request, I make it clear that the relationship is valued. “We look forward to continuing to work with you on initiatives where we can truly add value.”
In the end, saying “no” is not about shutting doors—it’s about opening the right ones. As a supply chain leader, I’ve learned that the courage to set boundaries is what paves the way for sustainable success. By focusing on the customers, requests, and opportunities that align with your strengths and values, you create a foundation for operational excellence, team empowerment, and lasting profitability. Saying “no” isn’t a weakness—it’s a strategic decision that demonstrates integrity, foresight, and a commitment to delivering actual value. So, the next time you’re faced with a tough call, remember: the power of a well-placed “no” can be the strongest “yes” to growth, focus, and resilience.
The views and opinions expressed are those of the author/s and do not necessarily reflect the official policy or position of companies or clients for whom the author/s are currently working or have worked. Any content provided by the author/s is of their opinion and is not intended to malign any religion, ethnic group, club, organization, company, individual, or anyone or anything.
Jermaine Robinson, MBA, CSCP
Supply Chain Management Leader | Supply Chain Services | Supply Chain Transformation | SCM Growth Accelerator
Business Insights
Beyond Repeated Failure: Defining a Strategy Triad
Published
1 month agoon
November 16, 2024Studies consistently show that most strategic plans fall short.
The reasons are varied, but a common mistake stands out: teams often assume they understand “strategic” planning, only to end up misguided, compromising their organizations’ success. Often, what they call a “strategic plan” lacks real strategic thought.
How Missteps Occur
If you’ve ever reviewed a company’s strategic plan, you’ve likely seen a list of ambitious goals. They may be grouped in catchy ways, but as you read through, doubts surface. Why?
You sense the organization may lack the resources or focus to achieve all these objectives simultaneously. The longer the list, the more you suspect it may be abandoned when daily issues arise, with lofty goals slipping out of view.
Redefining “Strategic”
One way to prevent this common pitfall is to rethink how we use the term “strategic.” Today, the label “strategic” is often used casually to signal importance, so much so that it’s lost its impact, and audiences tune it out.
This isn’t just a communication issue. When teams invest time in a strategic retreat, they expect the final plan to be truly strategic, yet often that’s not the case.
Typical brainstorming sessions encourage a mix of ideas and positive intentions without much structure. The result is often an extensive report of hopeful outcomes, which can look similar to other plans within the industry—ultimately, another reason for failure.
Enter the Strategy Triad
Peter Compo’s book *The Emergent Strategy* introduces a helpful redefinition of “strategic” by proposing a triad approach:
1. Aspiration: A meaningful, challenging goal that requires effort and won’t happen automatically.
2. Bottleneck: The main obstacle preventing the organization from achieving its aspiration(s).
3. Guiding Principle: A decision-making rule to help navigate actions that address the bottleneck.
Consider a store aiming to increase profits. If the biggest bottleneck is low brand recognition, the guiding principle could be to improve brand awareness through multiple channels—online, in-store, and through partnerships.
Applying the Strategy Triad
At a recent strategic planning retreat, a leadership team was challenged to apply the triad. Initially, it was difficult; identifying bottlenecks from new perspectives required collaboration and creativity, especially without cross-functional data, which led them to rely on firsthand experiences. Yet, they successfully defined bottlenecks and guiding principles that empowered employees to align their daily choices with the strategic plan. This alignment is what leaders want but is often rare.
Why Alignment is Rare
Leadership teams often avoid the challenging, healthy conflict required to build a robust strategy triad. They may take the easier path, creating lists of goals rather than diving into critical strategic planning. Alternatively, when discussions become too heated, leaders may intervene prematurely, cutting off debate and limiting essential buy-in.
To achieve meaningful alignment, it’s important to work through differing viewpoints until agreement is reached. Though challenging, this process builds the intellectual and emotional commitment needed for successful execution. By persevering through difficult conversations, leaders can significantly improve their strategic plans’ success and longevity.
Found this topic interesting? You may want to delve into my long-form content in my JumpLeap Strategic Planning Newsletter/Podcast.
Francis Wade
JumpLeap NewsletterPodcast
Framework Consulting
http://blog.fwconsulting.com : http://fwconsulting.com
Businessuite News24
Elevate Underperforming Boards: Prioritizing Board Self-Examination
Published
1 month agoon
November 16, 2024Imagine you’ve joined a board, only to discover it’s deeply mediocre. This is your third meeting, and it’s becoming clear that the issues you sensed in the first two weren’t incidental—they’re ongoing. How do you address this underperformance?
Luckily, you aren’t the only one who’s noticed. Some members recognize that long-standing issues have held the board back for years, and while they’ve tried initiating change, nothing has stuck. These are complex, systemic challenges that won’t be resolved by casual discussions, pep talks, or a thoughtful email. Swift, strategic action is needed. But how?
I recently encountered insights from consultant A. Cecile Watson that shed light on why boards need their own strategic approach. Her perspective inspires these key reasons for why your board must implement a self-care plan.
Why Boards Should Prioritize Self-Examination
Boards are often envisioned as serving the organization’s needs. If all members align with this vision, things should function smoothly. Small differences can be ironed out, much like in the “Form-Storm-Norm-Perform” teamwork model, which illustrates the stages groups move through to achieve high performance.
However, boards today face a high-pressure environment, dealing with complex VUCA (Volatile, Uncertain, Complex, and Ambiguous) issues from the outset. While they might receive briefings, individual and group development often gets overlooked in the rush to deliver.
This traditional expectation—that boards serve swiftly, even if under-informed—faces scrutiny in Watson’s latest article. She argues that boards must practice self-reflection and strategy if they’re to excel. Smart people on a board don’t guarantee a high group IQ or EQ; in fact, group performance can suffer if proactive measures aren’t in place.
What does your board need? A new level of self-care. Watson suggests that boards operate as a kind of strategic unit, managing their performance preemptively. Failing to do so only perpetuates mediocrity.
The Case for Board Self-Strategy
Typically, boards focus on “strategic planning” for their organization’s future. Watson’s approach takes this one step further: boards must also strategize for themselves. As a unit, they need the space to address their own evolution.
This doesn’t mean ignoring corporate planning. In fact, I’ve previously recommended that board members actively engage in their organization’s strategic retreats, where they contribute to shaping long-term goals.
Yet, once these retreats end, some boards must adapt as well. For instance, one board I worked with chose to refresh its membership, reducing both the average age and tenure of its members to bring new perspectives aligned with the strategic plan.
In another case, a board had grown complacent. Members showed up sporadically, often unprepared. This lack of accountability permeated the organization, undermining its standards and culture.
Unfortunately, board evaluations alone rarely spark transformation. Instead, Watson advocates for a written Board Strategy, a guiding document that steers the board’s actions.
Creating a Strategy for the Board
Watson advises boards to define a vision for themselves and set measurable milestones to ensure the plan stays on course. While this may sound overwhelming for already busy board members, it’s ultimately about cultivating the right mindset, not rigidly following a checklist.
Adopting these principles can help your board become resilient, better equipped to navigate future challenges, and able to avoid the slow slide into mediocrity that affects many corporate teams.
Enjoyed these ideas? Consider checking out the JumpLeap Newsletter and Podcast with my best longform content.
Francis Wade
JumpLeap NewsletterPodcast
Framework Consulting
http://blog.fwconsulting.com : http://fwconsulting.com
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